Programs

Note:

Online registration places you on a list to be considered as a vendor for this event. Once your registration is received, it will be reviewed by City Staff. Additional documentation, such as copy of food permit or license, may be required. Space is limited, and not all vendors will be approved. The City of Maitland is conscious of limiting the number of vendors selling the same type of product, however no vendor is guaranteed exclusivity of sales for any item or product.

Rules & Regulations:
Vendor spaces are 10 ft. by 10 ft. All parts of your display must be inside this space. If you need more room, you may purchase an additional space if available.

The City does not provide tents, tables, chairs, extension cords, etc. All equipment must be provided by, and is the sole responsibility of, the vendor. All tents and umbrellas must have weights for safety in case of wind. Wheels must have chocks to prevent rolling.

ONE standard 110v (20 amp) receptacle will be provided per booth space. VENDORS ARE RESPONSIBLE FOR BRINGING THEIR OWN OUTDOOR EXTENSION CORD AT LEAST 50FT IN LENGTH. The location of your power source may be far from your booth. If you have too much equipment and trip a breaker, you will be given one chance to unplug some of your equipment. Any cords crossing walkways must be taped down or covered.
The City of Maitland is not liable for any damages related to the power source.

Use of generators is not allowed in most spaces. Food Trucks may be permitted to use generators with prior approval.

Vendors may drive to their booth space to load/unload during approved timeframes only. All vehicles must be removed from event area 30 minutes prior to event start. Vendor parking is within one block from the event grounds.

All vendors/exhibitors and booth attendees are expected to conduct themselves in a professional manner.

Vendor/exhibitor must conduct all activities within designated booth space only. No distribution of literature, flyers, handbills, petitions, surveys, etc. may be conducted outside your booth space, on or about the premises, inside or out, without the express written permission of the City of Maitland.

All booths and exhibits must remain attended at all times. Merchandise and personal property is the sole responsibility of the exhibitor. The City of Maitland shall not be responsible for lost, stolen or damaged items.

No subletting or sharing of booths is permitted.

Amplification of music or voice, which could constitute a nuisance to co-exhibitors and/or guests, shall not be permitted.

The City of Maitland reserves the right to prohibit signs, banners and/or groups marketing or promoting illegal material as defined by Florida Statute 847.001(18). Vendors displaying such items will be dismissed from the event and forfeit any fees paid. The City of Maitland reserves the right to determine what items are appropriate and allowable.

Vendors will collect and pay appropriate Florida Sales Tax.

Failure to abide by City of Maitland rules and regulations will result in removal from event and vendor fees will be forfeited.

All participants understand that The City of Maitland has no control over event attendance, inclement weather or any other unforeseen circumstance. The City of Maitland will not be held responsible for any loss, injury or damage to any person or property that may occur as a result of participation in this or any event.

There will be NO REFUNDS for any reason. This includes but is not limited to: cancellation by the vendor, weather conditions, removal from the event for cause, or act of God.

Every effort will be made to hold this event during all scheduled hours. If the entire event must be cancelled or discontinued (at the discretion of The City of Maitland), fees will be credited to a future event date.